Gifford Foundation Reporting Procedure

The Gifford Foundation maintains a continued interest in the projects that we support. All organizations that receive a grant from the Gifford Foundation are asked to submit interim and/or final reports.  The deadlines are located in section d) of your grant contract.

The Foundation prides itself on being a learning organization, and as such we use the following questions to not only understand the outcomes of our grants, but also to learn about our own process.  We appreciate your honest reflection on how any different outcomes than anticipated may have led to changes in your organization.

For the progress report, please review the original proposal and your planned outcomes in answering the following questions:

What was the original intent?

What are the results thus far? (This can be quantifiable as well as anecdotal results).

What was the gap, if any, between the results and the intent?

To what do you attribute this gap? What would you do/are doing differently?

What have you learnt thus far from doing this project?

If the workplan and/or budget changed significantly, please provide the revised versions with explanations for the changes.

For the final report, please review the original proposal, your progress report and your outcomes in answering the following questions:

What was the intent?

What were the results? (This can be quantifiable as well as anecdotal results).

What was the gap, if any, between the results and the intent?

To what do you attribute this gap? What would you have done differently?

What did you learn from doing this project?

What suggestions would you make to the Foundation as to our grantmaking process?

A final project budget, including all actual income (sourced) and expenses, is required for the final report. Also, please provide any promotional materials or photos for the project. Photos should be in digital format. Please indicate if the subjects have granted permission to Gifford to publish these photos.

Please contact Lindsay McClung at lmcclung@giffordfd.org if you encounter any problems with submitting the reports. You can either mail them to her directly or send them by email.